Privacy | Drink English Wine

English Wine Academy Ltd - Privacy & Data Use Policy
Last updated: 01 September 2025

1. Data Controller

English Wine Academy Ltd (“Academy”, “we”, “us”, “our”) also trading as Drink English Wine is the data controller of all personal data you provide. We are registered in England and Wales (16045033), with registered office at 12 Market Place, Woodstock, Oxfordshire, OX20 1TA.

2. Purpose & Scope

This policy explains how we collect, use, store, and share personal data and other information (“Data”) when you use our website, communications, forms, services, or engage with us (“Services”). It applies to all producers, partners, visitors, or other individuals interacting with us.

3. What Data We Collect

We may collect:

Contact and identity data: name, role (e.g. winemaker / producer), organisation, email, address, phone.
Winery / production details: vineyard location, grape varieties, production scale, stories, images, media.
Communications: messages you send us, feedback, proposals.
Usage data: how you use our website/forms/services, submission metadata.
Device & technical data: IP address, browser type, device, cookies, location (if provided).
Marketing preferences: whether you consent to receive promotions or updates.

4. Legal Basis for Processing

We rely on one or more of:

Consent: where you explicitly agree to provide data and accept use as described here.
Contractual necessity: to fulfil our Agreement with you, such as using your contributions in Academy materials.
Legitimate interests: for purposes such as improving our Services, analytics, marketing to those who have opted in, sharing with partners for Academy-related purposes.

5. How We Use Your Data

We will use your Data to:

Provide, maintain, and develop the Academy and its offerings.
Communicate with you (updates, relevant opportunities).
Use your contributions/content (stories, media, etc.) in educational materials, case studies, promotional content, and for research.
Share Data with our partners, service providers, or affiliates where needed to support Academy objectives.
Conduct analysis, statistical and usage studies to improve our Services.
Comply with legal obligations.

6. Sharing Data & Third Parties

We may share your Data:

With service providers who help run parts of our Services (hosting, email, analytics).
With partners or collaborators engaged in Academy projects (e.g. educational publishers, event organisers).
With legal or regulatory bodies if required by law.

We will not sell your personal data. Any sharing beyond what you have consented to or beyond legal necessity will be disclosed in your consent gathering.

7. International Data Transfers

Data may be transferred outside the UK to partners or service providers. Where this occurs, we ensure adequate protections via:

Adequacy decisions, or
Standard Contractual Clauses (SCCs), or
Other legal safeguards compliant with UK GDPR.

8. Data Retention

We retain your Data only as long as necessary for the purposes for which it was collected, including:

For as long as your producer relationship remains active;
For archival, back-up, research, or legal compliance purposes as required;
If you ask us to delete your Data, we will do so unless legal or contractual reasons require retention.

9. Security

We take reasonable organisational, technical, and administrative measures to protect your Data against unauthorised or unlawful processing, accidental loss or destruction. However, no transmission over the Internet or storage system is completely secure.

10. Your Rights

Under UK GDPR, you have the right to:

Access the Data we hold about you.
Correct inaccurate or incomplete Data.
Request erasure of your Data (“right to be forgotten”) under certain conditions.
Request restriction of processing.
Object to processing of your Data (including direct marketing).
For Data you have provided, request portability.
Withdraw consent if you have given it.

To exercise any right, contact us at [contact email]. We may request identity confirmation.

11. Cookies & Tracking

We use cookies, analytics, and similar technologies to monitor usage, improve the Services, personalise content, and for marketing. You may manage or refuse cookies via your browser settings.

12. Children’s Privacy

Our Services are intended for adults (18+ or legal drinking age in your country). If we become aware that someone under legal age has provided Data, we will delete it as appropriate.

13. Policy Changes

We may update this policy from time to time. When material changes occur, we will notify you (e.g. via email or on our website). Continued use of our Services after changes implies acceptance of updated policy.

14. Contact & Complaints

If you have questions or complaints about this policy or our use of your Data, please contact:

English Wine Academy Ltd
12 Market Place, Woodstock, Oxfordshire, OX20 1TA
info@englishwineacademy.com

You may also lodge a complaint with the UK Information Commissioner’s Office (ICO) if you believe your rights have been violated.